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SWBG Committee Meeting
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Date
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Thursday, March 1st
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Time
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2000 hours
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Venue
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The Plough, Radwinter
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Attendees
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Sarah Burton
Carol Grant
Jo Wardle
Rebecka Price-Smith
Hannah Collins
Garron Baines
Jan Rennie
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Apologies
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ITEM
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Action
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P3 enrolment,
Presentation by Lisa Cross, ECC
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LC explained P3 was a voluntary scheme which allowed local groups to supplement the duties of the Highways Authority e.g. working on maintenance, improvements, way marking, small conservation jobs. P3 provides grants, training, tools, materials, insurance. It can fund up to 50% of printing costs of maps, leaflets etc. P3 relies on people giving their time; groups decided how to be involved. JW asked what was in it for groups, could they hire contractors? LC said possibly, groups should present a proposal. CG said local landowners were preferable to May Gurney who did not have the right equipment for track repair and maintenance. GB said ECC should repair surfaces but group could do quick fixes and way marking. GB said he was waiting for a response about tracks identified to ECC as needing urgent attention. LC said there were no other P3 bridleways groups. LC was thanked by GB and left the meeting. JW expressed concern about focus going in the wrong direction, priority should be improving the tracks rather than production of leaflets and maps. CG said the two go together, ECC already had money to repair tracks.
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Minutes & Matters arising | Minutes were accepted and signed. Katy Haynes had been unable to meet with the Hingstons. GB had a letter from the landowner at Hadstock who was considering the proposed route of the Turpin's Way ride. RPS had investigated www.horsedates.co.uk which appeared easy to use
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Map to be made and given to the Hingstons.
RPS to put public meeting on horsedates.
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Meeting with DM ECC
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JW stated that ECC seemed to be in disarray, only the maintenance man seemed to know what he was doing. GB said that they were obviously in crisis. DM had indicated that the pressure from the group was helping to push things forward. GB said that Braintree bridleways were in much better condition. JW said ECC should be asked for the budgets after their accounts were published
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JW to draft a letter about budgets
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NEBS merger
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CG said meeting with NEBS had gone well, all agreed with the merger. NEBS had done excellent work in the past but 4wds had altered everything. NEBS were writing to all its members to inform of merger and allow time for objections. GB said NEBS would like its name to be maintained in the new group. It was agreed to keep both names amalgamated for the moment. CG said NEBS had funds which would be transferred to the new group. CG said the group should not limit itself geographically.
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NEBS to be asked for treasurer's report at next meeting
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Enlarged committee
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Posts agreed: Chairman GB, Treasurer Graham Cook, Membership Secretary CG, Minutes and Correspondence Secretary JR, P3 HC, Events and Rides RPS, Press and Publicity Karen Fiske, Routes Organiser, Historical Research and Marketing to be decided. David Haylock, Ray and Jane Cleaver and Babette Whitehead from NEBS had all expressed interest in joining the committee. GB to create a spreadsheet of routes complained of so progress could be monitored. JW would take this over at end of July. Publicity for the group and for the public meeting was discussed. CG emphasised communication should be electronic where ever possible to save cost. JW asked about the proposed 10 membership fee and said a budget should be considered before deciding the membership fee. GB proposed the fees of 10 ordinary members, 15 family membership and the meeting agreed
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Committee members to email CG names of likely members.
GB to create flyer advertising public meeting
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Aims and Objectives
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It was agreed to extend the geography of the group to include North Essex and the adjoining borders of Cambridgeshire, Suffolk and Hertfortshire
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Turpins Way Ride
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Emergency back up volunteers HC day one, SB day two, CG day three
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Public Meeting
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Phil Wadey had agreed to talk on what it is possible to achieve as a bridleways group. GB would do an introduction prior to PW's talk. Time of the meeting would be 2000 hours on a Friday in mid April to be agreed with PW. GB, HC and JW to meet PW for supper at The Plough prior to the meeting
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RPS to book hall and borrow projector.
HC and SB to organise catering for meeting
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Publicity
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RPS, KF, CG and GB to discuss publicity
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AOB
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Emma Hawkes had not attended the ECC meeting and had missed the NEBS meeting.
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GB to phone EH
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Next meeting.
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.Monday, 16th April, 8pm at The Plough
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